Standardize electronic medical records and clinical research databases with full HIPAA compliance. We apply strict anonymization, field-level standardization, and audit-ready documentation throughout every engagement.
Healthcare data is uniquely sensitive and uniquely complex. EHR records span dozens of field formats, coding systems, and naming conventions. Clinical research databases contain records that must remain both analytically useful and legally compliant.
We specialize in the intersection of data quality and regulatory compliance — standardizing your records without compromising their integrity, and producing audit trails that satisfy inspectors and internal compliance teams alike.
We standardize electronic health record fields across multiple system formats — Epic, Cerner, Allscripts — into a unified, queryable schema.
We apply 18-identifier de-identification protocols per HIPAA Safe Harbor standards, with tokenization options for research use cases.
We audit clinical trial and research databases for completeness, coding consistency, and statistical readiness.
We validate and correct medical coding errors across ICD-10, SNOMED CT, CPT, and LOINC coding systems.
We sign a Business Associate Agreement before any data transfer. All data moves through encrypted channels to isolated HIPAA-compliant environments.
We profile your records for field completeness, coding errors, duplicate patient entries, and potential HIPAA violations before any transformation begins.
We apply Safe Harbor or Expert Determination de-identification based on your use case, with tokenization for research datasets.
We standardize all EHR fields, validate and correct ICD-10 and SNOMED codes, and normalize date formats and naming conventions.
Our compliance team reviews a stratified sample of cleaned records against HIPAA de-identification standards before sign-off.
We deliver full documentation of every transformation, anonymization technique, and QA result — ready for regulatory inspection.